Member Focus

Title: Administrator
Facility Name: Surgery Center of Central New Jersey
City: North Brunswick
State: New Jersey
Length of time your facility has been an ASCA member: Five or more years

What documents do you keep in your employee files?

The documents kept in our employee files ensure we are in compliance with NJDOH (New Jersey Department of Health) and AAAHC. These include

• hiring documents, including application for employment, resume, signed offer letter, background check, physical exam and drug screening, titers, vaccination records, signed job description, benefits enrollment forms, and completed unit and general orientation checklist(s);
• current license/certifications (check with state board) and current BLS/ACLS (we do not treat anyone under 18, so no PALS);
• I-9 and supporting documents, W-4 and canceled check for payroll;
• initial and annual competencies and evaluations, and education; and
• progressive discipline forms, including performance improvement plan, warning(s), documentation and personnel action forms.

As with all employee files, they are kept in a locked file in the administrator’s office, which is also locked when I am not there. I’m happy to answer any questions about this. We just had our AAAHC accreditation audit and this was a focus of their visit.